Annual Quality Systems Continuity Plan.

Extra Facts and Information about Annual Quality Systems and Continuity Plans.

Fact: In most businesses the QAFS role is not the main role of the person held responsible for maintaining the systems: CONTINUITY

 

Fact:  All mainstream food production and distribution businesses are required to implement and maintain current certified accreditation to an industry and customer approved HACCP based quality and food safety assurance plan, and to verify they consistently comply to established safe food criteria through scheduled 3rd party audits conducted by JASANZ accredited certification bodies, “CB’s.”

Fact:  Very few businesses are able to declare they achieve nil non conformance outcomes from their regular scheduled, or unannounced audits, they usually incur multiple CAR’s requiring systems upgrades and or retraining to current approved and documented procedural behaviour.

Fact:  Poor audit outcomes can cause customers to place a temporary halt to regular ordering patterns, or escalate to the worst-case scenario where they cancel their contract to accept further supply, this situation is mostly terminal to business survival.

Fact: Key people can move on and if they are instrumental to your quality assurance system – where does that leave you?

Fact:  You can ensure your business is 24hrs/7days/52weeks Audit Readyby discussing the following with either of our professional QAFS consultants

Fact: There is potential for you to claim Research and development expenses by accurate record keeping.  This training plan can be used towards your annual training expenses required for Visa employees and you will have accurate training records to provide as evidence.  There be an opportunity to reduce your public liability insurance costs by demonstrating a robust system.

Fact: Cost and anxiety can be reduced in audits by having the information available at the point in time it is requested.

 

Fact:  The forgoing is avoidable

 

Fun Fact: Even auditors hate bad audits…

 
How Continuity Planning Works.

At the beginning of each calendar month GDFC will forward to the nominated QAFS manager copied to the senior business manager a program of QA functions to be performed, recorded and returned by the last full week of the same month to be assessed by one of the GDFC consultant trainers.

A monthly report and improvement recommendations shall be submitted to the senior business manager for internal action(s) based on the information provided in the QAFS managers’ report.

The nominated QAFS manager shall have available to them a date and number of allocated hours’ time frame to discuss and seek guidance and skills training to performing of the allocated tasks.

An electronic version can be cloud stored for your security and peace of mind regarding backups / remote access.  App based systems can also be incorporated to remove the paperwork for your staff.  All electronic records are then stored in the cloud.

Any other items as agreed within scope.  

The service will be provided after a signed agreement by both parties to pay and accept fixed annual service hours tailored to meet consultancy and billed monthly that includes all associated incurred expenses.

Continuity Plan Implementation Steps:
  1. Agree and signoff on proposal.
  2. Define scope and check current status and completion of customer scoping. Understanding future plans, ascertain current skill level. See, Quality System Scoping Request:
  3. Check current systems meets current FS requirements, audit schedule and customer requirements.
  4. Offsite consulting to correct / amend system to meet needs, generally 1 day.
  5. Return for half day to implement changes / agree schedule.
  6. Initiate QAFS schedule.
  7. Annual review of key metrics.

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